This internal Checklist helps you prepare before a family arrives, instead of reacting once challenges show up.

They get to share what helps them/their child feel safe, supported, and included—and you get to share the guidelines that make your ministry run smoothly.

• Avoids talking about sensitive info in front of their children and/or other people nearby.
• Prevents information gaps by prompting the details families may forget or overlook.
• It reduces guesswork and bad surprises by building trust quickly, and allows volunteers to respond with confidence and compassion.

Using this checklist communicates one clear message to families:

We see you, we’re ready for you, and you belong here.

5 Step Checklist

1. Confirm they have completed the Intake Form.
2. Confirm parents/individuals have their Accommodations Welcome Packet with links to all 3 forms (Intake/RSVP/Feedback) and contact info.
   1. And that they understand RSVP’ing is required for Buddy support.
3. Assign 1-2 Buddy Managers per 1-on-1 VIP student (Buddy System Training).
   1. Or 1 Buddy Supervisor per 2-10 extra support VIP’s (e.g. back row of kids with ADHD).
4. Save a PDF of the auto generated bio from Intake & Student Bio System and send to relevant Buddies/volunteers.
5. Connect the Buddy volunteers and paired family ~20 minutes before service starts to get introduced and navigate to the classroom.